Privacy Policy

How Kaprien collects, uses, and protects your information

Last Updated: April 16, 2025

1. Introduction

Kaprien ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

This Privacy Policy is designed to comply with the General Data Protection Regulation (GDPR) and Dutch privacy laws. Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site.

2. Information We Collect

We collect only the minimum information necessary to provide our services:

2.1 Personal Data

We collect the following personal information when you register for our services or contact us:

  • Name
  • Email address
  • Company name

2.2 Platform Account Data

If you create an account on our platform, we store:

  • Name
  • Email address
  • Company name
  • Additional data that you input for your own use on the platform

2.3 Technical Data

When you visit our website, our servers may automatically collect:

  • IP address
  • Browser type
  • Operating system
  • Access times
  • Pages viewed

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

  • To communicate with you: We use your name and email address to respond to your inquiries and provide customer support (legal basis: legitimate interest).
  • To provide our services: We process your account information to manage your account and deliver our services (legal basis: performance of contract).
  • To comply with legal obligations: We may process your data to comply with applicable laws and regulations (legal basis: legal obligation).

4. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

5. Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • Right to access: You have the right to request copies of your personal data.
  • Right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • Right to erasure: You have the right to request that we erase your personal data, under certain conditions.
  • Right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • Right to data portability: You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section.

6. Disclosure of Your Information

We do not sell, trade, or otherwise transfer your personal information to outside parties except in the following circumstances:

6.1 Service Providers

We may share your information with trusted third parties who assist us in operating our website, conducting our business, or servicing you, provided that these parties agree to keep this information confidential.

6.2 Legal Requirements

We may disclose your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others' rights, property, or safety.

7. International Data Transfers

Your data is primarily stored and processed in the European Economic Area (EEA). If we transfer data outside the EEA, we ensure appropriate safeguards are in place in accordance with data protection laws.

8. Security of Your Information

We implement appropriate technical and organizational measures to protect your personal information against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

9. Cookies and Similar Technologies

Our website may use cookies and similar tracking technologies to enhance your experience. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

11. Contact Us

If you have questions or comments about this Privacy Policy, or to exercise your data protection rights, please contact us at:

Kaprien
Email: info@kaprien.com
The Netherlands

Chamber of Commerce (KVK) Number: 96355212
VAT Number: NL005204978B63